Policies & Procedures

Company Policies and Procedures

Managing employee issues can be difficult, stressful and, if not handled properly, can leave you open to legal liability. An attorney can be expensive and difficult to reach and in many instances may be unnecessary. Whether you’re dealing with a problem employee or alleged harassment or discrimination issues, having proper policies in place can provide you a great amount of insulation from potential lawsuits.

Written policies and procedures should be at the center of every organization, helping to create an internal control framework. The objective of policies and procedures is to document a company’s policy for procedures necessary to fulfill that policy. What does that mean? Policies and Procedures answer the “what” and “how” questions for individuals within an organization. For example, “What is the company’s policy regarding leave of absence?” and “How do I go about applying for leave?” Written documentation will allow for consistent treatment across the company.

Have you heard of Sarbanes Oxley Act?

In response to the accounting scandals in the early 2000s, an act passed by U.S. Congress in 2002 to protect investors from the possibility of fraudulent activities by corporations.

Section 404 of the Sarbanes Oxley Act requires management of publicly traded companies to formally attest to the effectiveness of their Internal Controls. While it is not currently required by law that private companies adhere to these same laws, it is certainly in the best interest of all companies, regardless of their size, to have formal, documented policies and procedures and to periodically verify that they are operating effectively.

Within this section of our site we will present over 50 policies that will create a solid internal control system, providing a sturdy framework in which to build your business. The policy manual is broken down into the following categories:

Normally when purchased from an outside company, a comprehensive policy manual would cost over $600, with accompanying forms being an extra purchase. Members of our site get over 50+ policies along with all forms free with their membership!

As a general rule, every employer, except maybe those with fewer than 15 employees, should have written policies. Employers with 15 or more employees are covered by federal discrimination laws (such as Title VII of the Civil Rights Act and the Americans with Disabilities Act) and by most state discrimination laws. Written policies are a good starting point to show your commitment to nondiscriminatory employment practices. For example, a performance review policy can show the job-related criteria used to evaluate employees and any safeguards used to ensure the process is conducted in a fair and objective manner.